Referral & Connection Pathway | WUSD Attendance Toolkit

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Referral details

Student (or initials)DateReferring staff memberGrade

1. NOTICE

Student returned from an absence, arrives late repeatedly, shows a change in pattern, or shared a concern.

What did you notice? (brief, factual)

2. WELCOME + LISTEN

Reconnect first. If appropriate, speak privately. Use curiosity rather than assumptions: “Is everything okay?” “Is there anything making it hard to get here that we may be able to help with?”

Was a barrier or support need identified?

Yes — move through the support pathwayNo — welcome back, reconnect to learning, keep noticing

What did the student or family share? (their words, no interrogation)

3. CONNECT

Share the concern through the site's established attendance/student-support pathway. Suggested handoff: “Thank you for telling me. I'm going to connect you with someone who may be able to help.”

Example need / barrier

Transportation / morning routine / repeated tardinessFood, clothing, housing, utilities, basic needsSchool avoidance, belonging, peer concern, emotional supportAcademic struggle, missing work, course difficultyFamily responsibilities, work, childcare, complex family barriersPattern is becoming persistent or chronic → Fresh StartTargeted intervention / family problem-solving needed → Success Meeting / SART

Connected to (person / team)Date connectedInformation shared (only what is needed for support — follow confidentiality requirements)

4. SUPPORT + OWNERSHIP

The receiving team/person identifies: What support is needed? Who owns the next step? When will it happen? The student should not be sent from adult to adult to repeatedly retell the story.

Support identifiedOwner of the next stepBy when

5. CLOSE THE LOOP

Did the connection happen? Did the student/family access the support? Did attendance improve? Continue, adjust, or move to the next level of support based on evidence.

Did the connection happen?

YesNot yetNo — needs follow-up

Based on evidence, we will…

Continue the supportAdjust the supportMove to the next level of support (Fresh Start / Success Meeting / SART)

Follow-up evidence and notes

IMMEDIATE SAFETY / PROTECTION CONCERN: Do not use the routine attendance pathway first. Follow school safety, emergency, and mandated-reporting procedures immediately.