Forms, guide, and presentation

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First Faces Walkthrough

A quick campus systems check of the arrival and return-from-absence experience. Look for patterns across the campus, not individual staff performance — then name one strength to protect and one next step.

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Student Pulse Survey

Five rating questions and two open responses: do students feel noticed, welcomed back, connected to an adult, comfortable asking for help, and understood rather than judged — plus a school-use analysis box.

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Family Pulse Survey

Six rating questions and two open responses: do families know who to contact, feel safe sharing barriers, experience problem-solving rather than blame, and see their child supported on return — plus a school-use analysis box.

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Staff Reflection & Readiness

Connection Before Correction. A reflection and implementation tool, not an evaluation. Use it before First Faces professional learning to identify strengths, questions, and support needs; use it again after implementation to see what has changed.

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First Faces PD Kit

Connection Before Correction. A 58-minute facilitator guide to build a shared adult response to student arrival, return from absence, and early attendance concerns — welcome and reconnect, notice barriers without assumptions, use curiosity-based language, and move concerns through the site’s support pathway.

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Referral & Connection Pathway

Notice → Listen → Connect → Support → Follow Up. The first adult does not need to solve the problem — the first adult makes sure the concern reaches the right support. Use this form to document the handoff and close the loop.

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Implementation / Fidelity Check

30–60 day leadership review: Are we doing what we said we would do? A one-page check of whether First Faces practices are becoming consistent campus routines. This reviews the system, not individual employee performance — use evidence from walkthroughs, staff reflection, student/family voice, referrals, and attendance patterns.

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Fresh Start Pattern Review

The early-warning review that decides whether a Fresh Start is the right move. Before the pattern hardens into a story about the student, look at the pattern, what has already been tried, and whether a reset can still change the trajectory.

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Fresh Start Conversation

A short, blame-free reset conversation. The message is not “you have missed too much school” — it is “we have noticed, we want to understand, and we are hitting restart together.” Use after the Pattern Review says Fresh Start is the right move.

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Fresh Start Agreement

One page, one pattern, one change. Records what each side commits to, who owns the daily touchpoint, and when the 10-day review happens. Small enough to actually be used.

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Fresh Start Review

Short-cycle check after the reset. Compare the pattern during the 10-day window with what came before, hear the student's side, check our own fidelity, and decide: continue, adjust, or step up to the School Success Meeting / SART process.

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Fresh Start Attendance Snapshot

See the pattern before solving the problem. Describe evidence, context and strengths without labels.

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Fresh Start Student Voice Check-In

A short conversation, not an interrogation. Listen before choosing supports.

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Fresh Start Barrier Discovery Screener

Use as a conversation aid. Check only barriers supported by student/family information or observable evidence; do not guess.

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Fresh Start Meeting Guide

15–20 minute early problem-solving conversation—not a disciplinary conference or SART contract.

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30-Day Fresh Start Plan

Small plan, clear ownership and a short review cycle with two matched supports.

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Fresh Start 2-Week / 4-Week Progress Check

Check implementation and access before judging the intervention; decide at 30 days.

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Fresh Start Fidelity Check

Leadership quick review of the district's early-pattern response.

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Success / SART Pre-Meeting Case Review

Bring the intervention story, not just an absence count; confirm supports were actually delivered.

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Success / SART Facilitator Guide

25–30 minutes of respectful, accountable, collaborative problem-solving. The plan—not the signature—is the centerpiece.

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Success / SART Student & Family Voice Interview

Distinguish the team's assumptions from student and family experience. Do not diagnose or guess.

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Success / SART Barrier → Strategy Matrix

Choose the smallest number of supports that directly address the barrier and can realistically be implemented.

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Attendance Success Plan — Success / SART

A reciprocal 30-day plan with a measurable goal, school commitments and a backup for a difficult day.

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Success / SART Intervention Fidelity Tracker

Planned is not delivered. Record implementation and access before evaluating response.

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Success / SART 15/30-Day Progress Review

Use attendance, barrier response, student/family voice and actual implementation to choose the next step.

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Success / SART Fidelity Check

Leadership review: is the meeting producing an implemented plan rather than a signature?

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Intensive Escalation Readiness Screen

If several answers are No or Unsure, pause escalation to complete missing intervention/fidelity work.

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What Have We Actually Tried? — Intervention Fidelity Audit

Centerpiece of intensive support. Never call an intervention ineffective when it was not fully implemented or reasonably accessible.

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Unresolved Barrier Deep Dive

Revisit the barrier with current evidence and student/family voice before intensifying.

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Intensive Case Conference Guide

30-minute conference with student/family when possible, admin/attendance lead, trusted adult and only staff needed for the barrier.

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Intensive 30-Day Action Plan

Intensify a barrier-matched plan with named owners, frequency, backup actions and weekly monitoring.

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Weekly Intervention Tracker

Track supports, voice and response each week; make a 30-day evidence-based decision.

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Pre-SARB Readiness Review

Check intervention integrity and required steps before considering referral; this does not replace legal or district procedures.

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Intensive Support Fidelity Check

Leadership check of whether the bridge between SART and SARB is used consistently.

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SARB Referral Readiness & Case Narrative

Tell the full intervention story, not just the absence count; confirm applicable notices and procedures.

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SARB Panel Case Brief

One page of essential evidence; use the full file as needed without making the family relive every record.

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SARB Student & Family Opening Voice

Begin with lived experience and goals before the file; voice informs the plan alongside clear expectations.

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SARB Hearing Facilitator Guide

A respectful and accountable hearing that builds on earlier intervention instead of restarting the story.

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SARB Coordinated Support & Directive Plan

Accountability must be specific on every side of the table: what, who, by when and evidence.

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SARB Lasting Re-Engagement Plan

Plan the next successful school day—not only the next compliance date.

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SARB 15/30/60-Day Monitoring Tool

Follow-up is part of SARB. Check student/family directives and school/agency delivery together.

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SARB Case Closure / Re-Referral Review

Base closure, continued monitoring or further action on evidence and a continued connection to school.

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SARB Fidelity & System Review

Is SARB solving cases and teaching the district how to prevent the next one?

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Master Student Attendance Intervention Tracker

One running record across all five stages. Use only in an approved district record location; entries here remain on this device.

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District Attendance Quarterly Review Tool

Review not only absence percentages but stage movement, barriers, implementation and re-engagement.

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Quick Screen

Identify students who may need support before attendance concerns become severe. One page — not a giant form.

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Conversation Guide

A conversation guide staff can keep at their desk — not a questionnaire. Document only what is necessary.

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Barrier Guide

Reference sheet of barrier categories. "Unknown" is a legitimate answer — it means we need to learn more. Never manufacture a barrier because a form demands one.

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Intervention Menu

Staff select from — and are not limited to — these options.

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Intervention Plan

An actual intervention record, not just a contact log. Every intervention gets WHAT • WHO • WHEN • REVIEW.

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Full 9-Step Form

Supports early identification, student/family engagement, barrier identification, targeted intervention, and progress monitoring. It does not replace required attendance notifications or statutory attendance procedures.

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Site-Level Intervention Record

Documents early attendance intervention and progress monitoring prior to referral to SST / MTSS team. Barrier identification belongs upstream, not after a referral.

Compliance

SART Guide

Redesigns SART around problem solving. Attendance goals are measurable, not aspirational.

Compliance

SARB Readiness

District referral quality check. Incomplete cases can be returned to the site for additional work — this screen catches that first.

Compliance

SARB Action Plan

A SARB agreement should identify what everyone agreed to do — not only what the student and parent must do.

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30/60/90 Monitor

Builds follow-through into the process after SARB.

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Success & Closure

Otherwise our attendance systems become excellent at documenting failure and terrible at documenting success.

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School Success Meeting

The official WUSD School Success Meeting form — reason for meeting, empathy survey, attendance summary, plan to improve attendance, supportive measures, academic progress, and follow-up meeting within two weeks.

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Check-In Protocol

A simple structure outreach team members use when checking in with students and families. Adapt it so it sounds like you. (RAISE Practice 4D · Data-Informed Supportive Outreach)

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Outreach Meeting Agenda

A 50-minute running agenda for the attendance outreach team. Modify it to help your team be productive. (RAISE Attendance Outreach Routine)

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First Faces Interview

Plan, conduct, and learn from empathy interviews when the barrier looks like belief, trust, welcome, or understanding — before deciding a student or family simply doesn't value attendance. (RAISE Practice 3b · First Faces)