Woodlake Unified School District
Intervention Toolkit
Fill any tool on screen, then download it as a branded PDF or an editable Word document. Blank printable versions are available for teams that prefer paper.
Level 1 — Early Concern
District tool
First Faces Walkthrough
A quick campus systems check of the arrival and return-from-absence experience. Look for patterns across the campus, not individual staff performance — then name one strength to protect and one next step.
Open form →District tool
Student Pulse Survey
Five rating questions and two open responses: do students feel noticed, welcomed back, connected to an adult, comfortable asking for help, and understood rather than judged — plus a school-use analysis box.
Open form →District tool
Family Pulse Survey
Six rating questions and two open responses: do families know who to contact, feel safe sharing barriers, experience problem-solving rather than blame, and see their child supported on return — plus a school-use analysis box.
Open form →District tool
Staff Reflection & Readiness
Connection Before Correction. A reflection and implementation tool, not an evaluation. Use it before First Faces professional learning to identify strengths, questions, and support needs; use it again after implementation to see what has changed.
Open form →District tool
First Faces PD Kit
Connection Before Correction. A 58-minute facilitator guide to build a shared adult response to student arrival, return from absence, and early attendance concerns — welcome and reconnect, notice barriers without assumptions, use curiosity-based language, and move concerns through the site’s support pathway.
Open form →District tool
Referral & Connection Pathway
Notice → Listen → Connect → Support → Follow Up. The first adult does not need to solve the problem — the first adult makes sure the concern reaches the right support. Use this form to document the handoff and close the loop.
Open form →District tool
Implementation / Fidelity Check
30–60 day leadership review: Are we doing what we said we would do? A one-page check of whether First Faces practices are becoming consistent campus routines. This reviews the system, not individual employee performance — use evidence from walkthroughs, staff reflection, student/family voice, referrals, and attendance patterns.
Open form →District tool
Quick Screen
Identify students who may need support before attendance concerns become severe. One page — not a giant form.
Open form →District tool
Conversation Guide
A conversation guide staff can keep at their desk — not a questionnaire. Document only what is necessary.
Open form →District tool
Check-In Protocol
A simple structure outreach team members use when checking in with students and families. Adapt it so it sounds like you. (RAISE Practice 4D · Data-Informed Supportive Outreach)
Open form →District tool
First Faces Interview
Plan, conduct, and learn from empathy interviews when the barrier looks like belief, trust, welcome, or understanding — before deciding a student or family simply doesn't value attendance. (RAISE Practice 3b · First Faces)
Open form →Level 2 — Targeted Support
District tool
Fresh Start Pattern Review
The early-warning review that decides whether a Fresh Start is the right move. Before the pattern hardens into a story about the student, look at the pattern, what has already been tried, and whether a reset can still change the trajectory.
Open form →District tool
Fresh Start Conversation
A short, blame-free reset conversation. The message is not “you have missed too much school” — it is “we have noticed, we want to understand, and we are hitting restart together.” Use after the Pattern Review says Fresh Start is the right move.
Open form →District tool
Fresh Start Agreement
One page, one pattern, one change. Records what each side commits to, who owns the daily touchpoint, and when the 10-day review happens. Small enough to actually be used.
Open form →District tool
Fresh Start Review
Short-cycle check after the reset. Compare the pattern during the 10-day window with what came before, hear the student's side, check our own fidelity, and decide: continue, adjust, or step up to the School Success Meeting / SART process.
Open form →District tool
Fresh Start Attendance Snapshot
See the pattern before solving the problem. Describe evidence, context and strengths without labels.
Open form →District tool
Fresh Start Student Voice Check-In
A short conversation, not an interrogation. Listen before choosing supports.
Open form →District tool
Fresh Start Barrier Discovery Screener
Use as a conversation aid. Check only barriers supported by student/family information or observable evidence; do not guess.
Open form →District tool
Fresh Start Meeting Guide
15–20 minute early problem-solving conversation—not a disciplinary conference or SART contract.
Open form →District tool
30-Day Fresh Start Plan
Small plan, clear ownership and a short review cycle with two matched supports.
Open form →District tool
Fresh Start 2-Week / 4-Week Progress Check
Check implementation and access before judging the intervention; decide at 30 days.
Open form →District tool
Fresh Start Fidelity Check
Leadership quick review of the district's early-pattern response.
Open form →District tool
Barrier Guide
Reference sheet of barrier categories. "Unknown" is a legitimate answer — it means we need to learn more. Never manufacture a barrier because a form demands one.
Open form →District tool
Intervention Menu
Staff select from — and are not limited to — these options.
Open form →District tool
Intervention Plan
An actual intervention record, not just a contact log. Every intervention gets WHAT • WHO • WHEN • REVIEW.
Open form →District tool
Full 9-Step Form
Supports early identification, student/family engagement, barrier identification, targeted intervention, and progress monitoring. It does not replace required attendance notifications or statutory attendance procedures.
Open form →District tool
Site-Level Intervention Record
Documents early attendance intervention and progress monitoring prior to referral to SST / MTSS team. Barrier identification belongs upstream, not after a referral.
Open form →District tool
Outreach Meeting Agenda
A 50-minute running agenda for the attendance outreach team. Modify it to help your team be productive. (RAISE Attendance Outreach Routine)
Open form →Level 3 — Intensive Support
District tool
Success / SART Pre-Meeting Case Review
Bring the intervention story, not just an absence count; confirm supports were actually delivered.
Open form →District tool
Success / SART Facilitator Guide
25–30 minutes of respectful, accountable, collaborative problem-solving. The plan—not the signature—is the centerpiece.
Open form →District tool
Success / SART Student & Family Voice Interview
Distinguish the team's assumptions from student and family experience. Do not diagnose or guess.
Open form →District tool
Success / SART Barrier → Strategy Matrix
Choose the smallest number of supports that directly address the barrier and can realistically be implemented.
Open form →District tool
Attendance Success Plan — Success / SART
A reciprocal 30-day plan with a measurable goal, school commitments and a backup for a difficult day.
Open form →District tool
Success / SART Intervention Fidelity Tracker
Planned is not delivered. Record implementation and access before evaluating response.
Open form →District tool
Success / SART 15/30-Day Progress Review
Use attendance, barrier response, student/family voice and actual implementation to choose the next step.
Open form →District tool
Success / SART Fidelity Check
Leadership review: is the meeting producing an implemented plan rather than a signature?
Open form →District tool
Intensive Escalation Readiness Screen
If several answers are No or Unsure, pause escalation to complete missing intervention/fidelity work.
Open form →District tool
What Have We Actually Tried? — Intervention Fidelity Audit
Centerpiece of intensive support. Never call an intervention ineffective when it was not fully implemented or reasonably accessible.
Open form →District tool
Unresolved Barrier Deep Dive
Revisit the barrier with current evidence and student/family voice before intensifying.
Open form →District tool
Intensive Case Conference Guide
30-minute conference with student/family when possible, admin/attendance lead, trusted adult and only staff needed for the barrier.
Open form →District tool
Intensive 30-Day Action Plan
Intensify a barrier-matched plan with named owners, frequency, backup actions and weekly monitoring.
Open form →District tool
Weekly Intervention Tracker
Track supports, voice and response each week; make a 30-day evidence-based decision.
Open form →District tool
Pre-SARB Readiness Review
Check intervention integrity and required steps before considering referral; this does not replace legal or district procedures.
Open form →District tool
Intensive Support Fidelity Check
Leadership check of whether the bridge between SART and SARB is used consistently.
Open form →District tool
Master Student Attendance Intervention Tracker
One running record across all five stages. Use only in an approved district record location; entries here remain on this device.
Open form →District tool
District Attendance Quarterly Review Tool
Review not only absence percentages but stage movement, barriers, implementation and re-engagement.
Open form →Compliance-adjacent
SART Guide
Redesigns SART around problem solving. Attendance goals are measurable, not aspirational.
Open form →Level 4 — SARB
District tool
SARB Referral Readiness & Case Narrative
Tell the full intervention story, not just the absence count; confirm applicable notices and procedures.
Open form →District tool
SARB Panel Case Brief
One page of essential evidence; use the full file as needed without making the family relive every record.
Open form →District tool
SARB Student & Family Opening Voice
Begin with lived experience and goals before the file; voice informs the plan alongside clear expectations.
Open form →District tool
SARB Hearing Facilitator Guide
A respectful and accountable hearing that builds on earlier intervention instead of restarting the story.
Open form →District tool
SARB Coordinated Support & Directive Plan
Accountability must be specific on every side of the table: what, who, by when and evidence.
Open form →District tool
SARB Lasting Re-Engagement Plan
Plan the next successful school day—not only the next compliance date.
Open form →District tool
SARB 15/30/60-Day Monitoring Tool
Follow-up is part of SARB. Check student/family directives and school/agency delivery together.
Open form →District tool
SARB Case Closure / Re-Referral Review
Base closure, continued monitoring or further action on evidence and a continued connection to school.
Open form →District tool
SARB Fidelity & System Review
Is SARB solving cases and teaching the district how to prevent the next one?
Open form →Compliance-adjacent
SARB Readiness
District referral quality check. Incomplete cases can be returned to the site for additional work — this screen catches that first.
Open form →Compliance-adjacent
SARB Action Plan
A SARB agreement should identify what everyone agreed to do — not only what the student and parent must do.
Open form →District tool
School Success Meeting
The official WUSD School Success Meeting form — reason for meeting, empathy survey, attendance summary, plan to improve attendance, supportive measures, academic progress, and follow-up meeting within two weeks.
Open form →