Full 9-Step Form | WUSD Attendance Toolkit

1. Student information

Student nameSchoolGradeDate of reviewStaff member / case leadCurrent attendance rate (%)Total absencesTardiesEarly checkouts

Step 1 — Notice

What attendance concern are we seeing?

Step 2 — Observe

What else does the information tell us?

Attendance patternAcademic concerns/changesBehavior or engagement changesRelevant family/school contextStaff observations or other relevant information

Step 3 — Discover

What do the student and family tell us?

Student conversation completed

YesNoNot appropriate at this time

Suggested prompts

What is making it hardest to get to school right now?
Are certain days, classes, or situations harder than others?
Is something happening at school that makes you not want to attend?
Is something outside of school making attendance difficult?
What is one thing we could help with that might make coming to school easier?

Student perspectiveStudent-identified support needed

Family contacted

YesNo

DateMethodFamily perspective/concernSupport requested or discussed

Step 4 — Identify

What appears to be getting in the way?

Step 5 — Match

Does the intervention we are selecting actually address the reason the student is missing school?

Identified barrier	Intervention/support	Person responsible	Start date	Review date

Step 6 — Set the goal

Current attendance (%)Attendance goal (%)Goal periodAdditional measurable goal (e.g. student will arrive before first period at least four of five days for the next two instructional weeks)

Step 7 — Assign

Primary case leadStudent responsibilityParent/guardian responsibilitySchool responsibilityDistrict/community support responsibilityNext review date

Step 8 — Review

Did the intervention work?

Review dateAttendance since intervention began (%)

Intervention implementation

Fully implementedPartially implementedNot implementedUnable to implement

What worked?What did not work?Has the identified barrier changed? Explain.

Step 9 — Decide

RESOLVE — attendance concern has stabilizedCONTINUE — intervention appears effectiveMODIFY — progress is limited; adjust the interventionINTENSIFY — additional school/district/community support neededSART — structured attendance review team intervention recommendedSARB READINESS REVIEW — previous interventions have not sufficiently resolved the concern

Responsible personNext review date

Quick case summary

Before escalating, staff should be able to summarize:

The concernThe patternThe barrierWhat we triedWhat happenedWhat the student/family still needs

Attendance Intervention & Barrier Identification Form