Level 2 — Targeted Support

Supportive Outreach Meeting Agenda & Notes

A 50-minute running agenda for the attendance outreach team. Modify it to help your team be productive. (RAISE Attendance Outreach Routine)

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Prework and norms

Prework

Team members: update the attendance outreach list with notes from check-ins before each meeting.
Team lead: prepare and share the running agenda ahead of the meeting; add a new copy at the top for each meeting.
Review the outreach tracker and identify students to prioritize for discussion today, if needed.

Norms

Embrace “We vs. They” — center the conditions we've created for students rather than blaming students.
Focus on the evidence — what can we learn from what we do have?
Be curious, not judgmental. We are all here to learn and improve.
Be concise. Share just enough, only what's most relevant.

Meeting details

DateFacilitatorNote-takerTimekeeper

Check-in (5 min)

Win from the past week related to this work

Quick updates on outreach students (15 min)

2–3 min each: who did you check in with, what did you learn? Surface-level — not a deep dive. Listen for repeated reasons or patterns.

Team member	Checked in with	What we learned	Pattern noticed

Plan next steps (25 min)

Who needs a follow-up or check-in this week?

Student	Action needed	Owner	By when

Where are we stuck and need new ideas?

Who are we adding to the list, and what's our plan?

Student	Who checks in	What we know	What we need to learn

Who can come off the priority list? (Celebrate progress)

Recap & close (5 min)

Next meeting day / time / placeWhat each person commits to until the next meetingPlus: things we did wellDelta: changes for next time

Closing checklist

Team met at least every two weeksMeeting covered learning from interactions, list review, and follow-up decisionsEvery student on the list has a named ownerEach contact since last meeting is logged with reason, date, category, and next stepIf pattern-review month: top reasons, over-represented groups, and spikes documented; escalation logged

Optional: pattern analysis & escalation (every 1–2 months, 25 min)

Swap in periodically in place of Plan Next Steps

Prompts

Top reasons across the list this period — what's ranked #1, #2, #3?
Which student groups are over-represented? (grade, classroom, bus route, sibling group)
Were there weeks or days where absences spiked? What else was happening then?
Is there a structural fix — bus route, class period, recurring health barrier, communication breakdown — to escalate?

Top 3 barriers this periodOver-represented group(s)Spike days / weeksStructural issues to escalate to principal / cross-site leadership