District process

SARB Letter Trigger Points & Attendance Codes

Attendance codes and the day counts that trigger SARB Letter #1, SARB Letter #2, and a SARB hearing. Notification is the required step — the intervention work still happens alongside it.

A letter is a notification, not an intervention. At the Letter #2 trigger point, schedule the School Success Meeting and use it to identify and respond to the barrier.

Trigger points by absence code

Letters #1 and #2 go by first-class mail; the SARB hearing notice goes by registered mail.

Absence type	SARB Letter #1	SARB Letter #2	SARB hearing
UnexcusedUNX (U) Tardy thirty minutes or moreTTM (M) Cut classCUT (C)	3-day trigger point	6-day trigger pointSchedule School Success Meeting	9-day trigger pointSchedule SARB hearing
IllnessILL (I) Warranted (unexcused)WAR (W)	7-day trigger point	10-day trigger pointSchedule School Success Meeting	12-day trigger pointSchedule SARB hearing

Fill the official form online: School Success Meeting Form.

Codes not applicable alone for SARB letters

The site still references these when a student is referred to a SART meeting or SARB hearing.

UnverifiedUNV (A)
Steps shall be taken by the site to clear unverified absences.
Independent study incompleteISI (H)
Not applicable alone — follow site policy and procedures for non-participation.
TardyTDY (T)
Not applicable alone — follow site policy and procedures for tardies.
Suspension (off campus)SUS (S)
Not applicable alone — follow site policy and procedures for suspensions.
On-campus suspensionOCS (O)
Not applicable alone — follow site policy and procedures for suspensions.
ExcusedEXC (E)
Not applicable alone — follow BP 5113 for valid excused absences.

Attendance descriptions and applicable procedures

Reference: BP 5113 (Absences and Excuses) and BP 5113.1 (Chronic Absence and Truancy).

Absence	Description	Applicable procedures
Unverified	An absence that has not been verified by a parent or written note.	Steps shall be taken by the site to clear absences of this type.
Unexcused	An absence deemed avoidable that is not a valid excused absence under BP 5113 and is verified by a parent (for example, oversleeping).	Subject to SARB and site disciplinary procedures; 3-day trigger point.
Warranted (unexcused)	An absence the parent notified the school about that is not an excused absence under BP 5113 (for example, family emergency or travel).	Subject to SARB for excessive absences of this type; 7-day trigger point.
Tardy thirty minutes or more	Arriving to school or a class period 30 minutes or more late, unexcused.	Subject to SARB and site disciplinary procedures.
Cut class	An absence from school or a class period without school permission, parent consent, or valid verification.	Subject to SARB and site disciplinary procedures.
Illness	An absence due to student illness, including mental or behavioral health.	Subject to SARB for excessive absences of this type.
Independent study incomplete	An absence due to non-participation and/or incomplete work while on an independent study program.	Subject to site procedures for non-participation; referenced in SARB as informational.
Tardy	Arriving up to 30 minutes late to school or a class period.	Subject to site disciplinary procedures; referenced in SARB as informational.
Suspension (off campus)	Out-of-school suspension due to violation of school rules under Ed. Code 48900/48915.	Subject to site disciplinary procedures; referenced in SARB as informational.
On-campus suspension	In-school suspension due to violation of school rules under Ed. Code 48900/48915.	Subject to site disciplinary procedures; referenced in SARB as informational.
Excused	A valid excused absence as outlined in BP 5113.	Non-disciplinary; referenced in SARB as informational.

SARB membership

SARB Coordinator
Site Learning Director
Chief of Woodlake Police
WUSD Nurse
Child Welfare Services representative
Sequoia Youth Services
Woodlake Family Resource Center
Tulare County District Attorney

Next: Tier 4: SARB and Next Steps After SARB.