Admin Guide
How to walk through the resources
Two visuals for administrators: a step-by-step roadmap of the whole process, and a decision map for the moment you are in. Each step names who should lead.
The roadmap: six steps, in order
The common process from first concern to formal review. Most students should never need step 6.
Notice the pattern early
Lead: Teacher or attendance clerk flags it; site administrator owns the listA student's absences or tardies start to add up, or something changes.
Hear the student and family first
Lead: Trusted adult, counselor, or community liaison (chosen for relationship, not title)Before assuming why — especially when the family is not yet convinced attendance is vital.
Name the barrier
Lead: Case lead with the outreach team; administrator confirms the barrier is evidence-basedYou have heard the story and need to name what is actually getting in the way. Unknown is a valid status.
Match and start the intervention
Lead: Case lead builds the plan; administrator approves dosage and ownerThe barrier is named (or honestly unknown) and the team is choosing what to try.
Monitor in short cycles
Lead: Case lead tracks evidence; outreach team reviews at the weekly huddleThe intervention is running. Review every 10 instructional days — adjust, intensify, or step down.
Convene the team and escalate only when needed
Lead: Site administrator convenes SST/MTSS and SART; district office supports SARBSite-level intervention has been tried with fidelity and the pattern continues.
Decision map: if this is happening, open this
Find the row that matches your situation, then go straight to the tool.
| If this is happening… | Open this | Who leads |
|---|---|---|
| A new pattern appears and no one has talked to the family yet | Start Here Navigator → Quick Screen | Teacher / clerk flags; admin owns |
| The student or family is not convinced attendance is vital | First Faces Empathy Interview Record | Trusted adult or liaison |
| We do not know the barrier yet | Barrier → Strategy Finder (Unknown is a valid status) | Case lead |
| We need a strategy matched to the barrier | Strategy Builder or Strategy Library | Case lead + admin |
| The intervention is running and we need to know if it is working | Fidelity Check + Outreach Meeting Agenda | Case lead; team at weekly huddle |
| We are stuck and need fresh ideas | Attendance Action Center → "We're Stuck" Brainstormer | Administrator |
| It is time for a formal family meeting | School Success Meeting Form (official SART form) | Site administrator |
| We need anonymous strategy ideas before a SART | SART Strategy Assistant | SART chair / admin designee |
| The case is approaching SARB thresholds | SARB Trigger Points → SARB page | Site admin + district office |
| SARB has happened and we need the follow-up plan | Next Steps After SARB | District office with site admin |
Keep the full set nearby
Every form, template, and reference in one place.